Emergency Response Team (ERT)
Responsible Office – Department:
Emergency Response Team / Student Affairs / Employee Engagement
Effective Date of Policy:
December 15, 2021
Daemen University prioritizes the safety and well-being of its community members above all else and therefore, all policies and procedures that are outlined as part of the University’s official response to a public health emergency must be followed explicitly. The campus’s COVID-19 policies are put in place with guidance from the Erie County Department of Health, New York State Department of Health, Center for Disease Control and Prevention, and World Health Organization.
Campus community members are required to take personal responsibility for their health and the health of others. Faculty and staff that fail to abide by this policy will make the employee ineligible to work at Daemen and will result in termination of employment.
Furthermore, as adults, Daemen University students are responsible, not merely to avoid harming the campus community, but rather to improve it, support it, and encourage its growth. Failure to abide by the policies outlined below is a violation of the Student Code of Conduct resulting in sanctions. Should a student’s presence on campus create a threat to the safety or well-being of other members of the Daemen University community, the University reserves the right to immediately suspend that student from campus until the time of a hearing. Additionally, the University reserves the right to resolve a case and sanction a student, including suspension, without a hearing where such action is deemed necessary or appropriate by the President of the University.
Supporting COVID-19 Vaccination
Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine. Individuals who are boosted will face fewer restrictions and be better protected from serious illness. Employees should review the mandatory COVID-19 Employee Vaccination Policy, for more information. If you have been vaccinated for COVID-19, please submit proof online to daemen.edu/covid19upload.
To ensure the health and safety of campus community members, Daemen University requires residential students and individuals that are not fully vaccinated (i.e. those that are not 14 days out from the final dose of an approved COVID-19 vaccine) to be cleared before they are permitted to move into campus housing, start working and/or attend classes.
All residential students (i.e. those who are living in campus housing, including Collegiate Village through the University) are required to submit a negative result from a COVID-19 test taken off campus within 24 hours of arriving on campus*. Students will not be allowed access to their housing assignment without a negative test. At home COVID-19 tests are not permitted. Results can be submitted online at daemen.edu/covid19upload.
Residential students will need to commit to a date for return to housing. Students will receive a separate sign up email from Residence Life with additional information. After arriving on campus, residents will be required to complete a rapid test 48 hours later to ensure accurate detection of an active COVID-19 infection. This test will be coordinated by the CHIP Center or Athletics Department (Limited Service Laboratory, NYSDOH CLIA Waiver #: 33D219937).
Individuals who are not fully vaccinated are required to submit a negative result from a COVID-19 test taken off campus within 24 hours of arriving on campus*. At home COVID-19 tests are not permitted. Results can be submitted online at daemen.edu/covid19upload. An additional test, completed 48 hours later will be required to ensure accurate detection of an active COVID-19 infection. This test will be coordinated by the CHIP Center or Athletics Department.
*Individuals that face a hardship and cannot test on their own (after exhausting testing resources available in the community) may test on campus for a nominal fee of $15.
Surveillance Testing Requirement
Students who are not fully vaccinated are required to complete bi-weekly COVID-19 testing as part of Daemen’s surveillance efforts to keep campus community members safe. Students can complete a rapid COVID-19 virus test on campus through the CHIP Center. Students can also test off campus and submit results online to daemen.edu/covid19upload. All costs associated with testing off campus are the responsibility of the individual being tested.
Employees should reference the Weekly Off-Site Testing Requirement section of the COVID-19 Employee Vaccination Policy, for more information.
Students that are not fully vaccinated with a diagnosed medical condition may complete the accommodation request form. Once the appropriate form and supporting documentation is signed by a licensed healthcare provider with MD, DO or NP credential(s), the request will be reviewed by a committee. Please see the Housing Requirement section below for further information. Religious exemptions are not permitted.
Employees should reference the Accommodations/Exemptions Procedures section of the COVID-19 Employee Vaccination Policy, for more information.
Housing Vaccine Requirement
While the University has made the decision to not require the COVID-19 vaccine for all community members, the institution is taking extra precautions to protect the most densely populated areas. Students who are choosing to live on-campus in Canavan Hall are required to be fully vaccinated before moving into residential housing for the SP’ 22 semester.
Requests for accommodations can be submitted using the process outlined in the Accommodations/Exemptions Procedure section. Students who are granted a rare exception to this policy will only be eligible to live in restricted housing (i.e. no outside visitors including family members, more stringent and regular COVID-19 surveillance testing, etc.).
Study Abroad Vaccine Requirement
Students participating in a study abroad* program are required to be fully vaccinated AND boosted (if eligible*) for COVID-19 by their departure date. Proof of vaccine status must be submitted to the University for verification at daemen.edu/covid19upload or faxed to 716-839-8230.
*Students in the BA Liberal Studies/Israel Study Abroad program are strongly encouraged to be fully vaccinated, including the booster, if eligible, before they depart. However, the vaccine is not required.
**Please visit cdc.gov for more information on booster vaccine eligibility.
Contact Tracing Team (CTT)
Daemen University’s contact tracing team (CTT) operates as a branch of the University’s Emergency Response Team (ERT) and quickly responds to and evaluates reports of COVID-19 related symptoms, close contact exposures and positive cases. Furthermore, Daemen’s CTT provides guidance for testing, quarantine and isolation. All CTT professionals are trained through the Johns Hopkins Bloomberg School of Public Health.
Reporting COVID-19 Related Concerns
Individuals who test positive for COVID-19, have a confirmed or suspected close contact exposure or are experiencing COVID-19 like symptoms can report their concern(s) to the CHIP Center at 716-839-7380 or email@example.com.
After hours (Monday – Friday, 8:30 a.m. – 4:30 p.m.) or during a University break, concerns should be reported to Campus Safety at 716-839-SAFE (7233) (available 24/7/365). Campus community members can also use the CARE reporting system to share their concerns at daemen.edu/concern.
Isolation and Quarantine Procedures
If an individual meets the criteria to isolate or quarantine, guidance will be communicated to the individual by the point of contact, followed by a formal notice sent by the CTT, outlining the parameters of their quarantine or isolation.
Individuals who test positive for COVID-19 are required to isolate for 5 full days from symptom onset or test collection (if asymptomatic). For 5 days following their exit from isolation, the individual must wear a mask at all times, especially when around others. Proof of test result must be submitted to the CHIP Center for verification, if collected off campus: daemen.edu/covid19upload or fax to 716-839-8230.
Individuals that have a confirmed close contact exposure* that are not fully vaccinated (completed series of Pfizer, Moderna or J&J) are required to quarantine for 5 full days from their exposure date. On day 6, if the individual is asymptomatic AND they test negative on a viral (diagnostic) COVID-19 test, they will be permitted to exit quarantine (formal notice sent from the CTT or CHIP Center).
If an individual tests negative on a rapid antigen test and is still experiencing symptoms, the University will require the individual to quarantine and complete an additional COVID-19 test, including but not limited to a rapid test 48 hours after the first test or a PCR test (gold standard test) to confirm accurate detection of active COVID-19 infection.
Individuals that plan to travel internationally should review the Travel Considerations & Procedures section of this policy for more information.
*Close Contact (CDC Definition): Someone who was less than 6 feet away from an infected person (laboratory-confirmed or a clinical diagnosis) for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes).
Support During Isolation or Quarantine
Ordering food (residential students): A link to order food through Daemen Dining will be included in the email sent from CTT. Each day, food will be delivered to their isolation or quarantine location. Students can also order food through third party delivery services like DoorDash, UberEats, Instacart, etc. and have them delivered to Wick Center. The food or package will then be delivered to the student’s residence. If students have questions about mail, packages, and third party food deliveries they can email firstname.lastname@example.org.
Academics: Per standard protocol, a prolonged absence notice (PAN) request will be submitted to the Registrar’s Office to provide academic support to students during their quarantine or isolation. A PAN is a formal letter, sent from the Registrar’s Office to the student and their faculty for all registered classes. The notice will share that the student is out of classes physically but can participate virtually. This notice does NOT excuse students from completing their course assignments. Instead, it provides the instructors notice that the student has a legitimate reason they cannot physically attend classes. Students are strongly encouraged to reach out to their instructors to determine what accommodations are available to complete their coursework.
Wellness: The mental health and well-being of individuals during isolation and quarantine is of utmost importance. Students have access to and are encouraged to utilize free and confidential counseling services through the CHIP Center (in-person and teletherapy counseling sessions are available). Students are encouraged to complete the online support form at daemen.edu/counselingsupport. A member of the CHIP Center team will be in contact to set up an appointment.
Daemen University values privacy and wants to ensure that yours is protected. Employees are encouraged to use their discretion in sharing their status, but also coordinate missed work with their supervisor. Please follow up with the Employee Engagement office with any questions about time off, remote work, or payroll questions by email: email@example.com or phone: (716) 839-8325.
Effective March 5, 2022, face masks will no longer be required* anywhere on campus, including classrooms. Individuals who want to wear them for any number of reasons are encouraged to do so and should be respected in that decision.
*Face masks must be worn by students participating in required surveillance testing through the CHIP Center and Athletics Department.
Travel Considerations & Procedures
Daemen University strongly encourages campus community members to delay travel until they are fully vaccinated and have received a booster vaccine. Individuals planning to travel should review the latest guidance at cdc.gov/travel and report international travel to the CHIP Center at firstname.lastname@example.org. Except in emergency situations, individuals should plan their travel in advance with their faculty, supervisor (if applicable) and the CHIP Center to ensure that there is no conflict if quarantine is needed.
All travelers, regardless of vaccine status, are required to complete a viral COVID-19 test, 4 days after arriving in the U.S. This test can be completed on campus through the CHIP Center. To set up a test, contact the CHIP Center at email@example.com or 716-839-7380.
Travelers that are not fully vaccinated by their departure date are required to quarantine for 10 full days after they arrive in the U.S. and complete a COVID-19 test on day 4. If the test result is negative, the individual will be eligible to exit quarantine after completing the 7th full day. A formal notice approving this will be sent from the CTT or CHIP Center. If a traveler does not complete a COVID-19 test after arriving in the U.S., they are required to quarantine for 10 full days.
Following the NCAA guidance on testing student-athletes that are not fully vaccinated, those students will be tested on day 4 and again on their 6th day of quarantine out of precaution.
Per the CDC, the chance of getting COVID-19 on cruise ships is high because the virus spreads easily between people in close quarters aboard ships. Due to the increased travel risk, individuals taking a cruise that are fully vaccinated or fully vaccinated and boosted are required to quarantine for 5 full days after arriving in the U.S. On day 6, if the individual is asymptomatic AND they test negative on a viral (diagnostic) COVID-19 test, they will be permitted to exit quarantine (formal notice sent from the CTT or CHIP Center). Travelers that are not fully vaccinated must follow the 10 day quarantine and testing requirement outlined above.
Employees that choose not to be vaccinated for a personal, non-medical reason and travel internationally must use vacation, personal/sick, time off without pay or telecommute during their quarantine period. If an employee is issued a quarantine order from the Department of Health or their medical provider, they may be eligible for paid COVID-19 leave for the duration of their quarantine. For more information, employees should contact the Employee Engagement Office at firstname.lastname@example.org or 716-839-8504.
To protect the health and well-being of the Daemen campus community, visitors must follow protocols and extra precautions included in the University’s visitor policy outlined on the visitor page.
Extended visitors, including an individual who is on campus for more than 30 minutes and/or performing specific tasks that will have them in direct contact with other individuals. Such visitors are required to complete the visitor form prior to their arrival (guests can also complete it upon arrival) and check in at the respective visitor kiosk to complete a short health screening and receive a nametag so that others know they have been approved to be on campus.
Short term visitors, including an individual who is on-campus for 30 minutes or less and includes a visit to pick up supplies, pay a bill, get mail, etc. A short-term visitor does not require pre-approved permission to come to campus. A full list of extended and short term visitors can be found on the visitor page.
All campus community members are expected to complete the daily screening on their MyDaemen page (short questionnaire in the red box) if they have concerns related to symptoms, exposure, travel, etc.
If an individual is denied to come to campus, a member of the CHIP Center or CTT will follow up to provide guidance. If an inaccurate response is submitted, please contact the CHIP Center at email@example.com or 716-839-7380 to have it overridden.
Through the SP ’22 semester, new students, faculty and staff will receive a Wellness Kit that includes a Daemen branded cloth face covering, hand sanitizer, and other items to help keep campus community members safe and healthy. Wellness kits are available for pickup at the CHIP Center (Wick 116) or Employee Engagement Office (DS 126) Monday-Friday, 8:30am – 4:30pm.
- Daemen’s Preparedness – official source of information on Daemen University’s response and protocols related to COVID-19. Updates related to the operation of the University will be shared here when new information becomes available
- COVID-19 Dashboard – updated information on the general health and well-being of the Amherst campus community during the COVID-19 pandemic: testing, COVID-19 cases and COVID-19 vaccination numbers.
- Centers for Disease Control and Prevention (CDC)
- New York State Department of Health (NYSDOH)
- Erie County Department of Health (ECDOH)
Campus Contacts for COVID-19
Location: Duns Scotus 126
COVID-19 Text Lines
Students: 716-272-1208 (Ask SPOT)
Confidentiality and Privacy
All medical information collected from individuals, including vaccination information, test results, and any other information obtained as a result of testing, will be treated in accordance with applicable laws and policies on confidentiality and privacy.