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  3. Academic Standing: Probation, Suspension, Dismissal, Appeals Policy

Academic Standing: Probation, Suspension, Dismissal, Appeals Policy

Policy Author:
AVP Student Success

Responsible Office-Department:
Student Success

Effective Date of Policy:
August 23rd, 2021

Purpose:

Establish what constitutes good academic standing and the consequences for  a student who does not achieve good academic standing.

Scope and Applicability of this Policy:

Students, Faculty, Faculty Advisors, Academic Advisement, Committee on Academic Standards

Policy Narrative:

Definitions: Good academic standing is defined as a minimum 2.00 cumulative average, subject to the “academic warning” allowance for first-semester first-year students and first semester transfers defined below*. Students who are not in good academic standing will be placed on academic probation for the following semester. Failure to achieve good academic standing at the end of the term in which the student is on academic warning or probation ordinarily results in suspension or dismissal from the University for academic reasons. Suspension is a temporary separation from the University, after which the student is again eligible to register for Daemen University courses. Dismissal is a termination of the student’s relationship with Daemen University; a dismissed student must apply for readmission should he or she wish to re-enroll. Any student, including a first semester student, who gives evidence of very poor scholarship – defined as a cumulative GPA below 1.00 – may be subject to suspension or dismissal at the end of any semester whether or not he/she previously incurred probation.

Procedures:

The Committee on Academic Standards reviews academic records at the conclusion of fall and spring semesters. At its discretion, the committee may choose to postpone determination of a student’s academic standing until the student’s completion of a pending inter-semester term (summer or January). Academic standing is also subject to change in the event of any intra-semester recalculation of the GPA due to conversion of Incomplete grades or other grade changes. 

Conditions of academic probation include limitations on participation in extracurricular activities and such other conditions as the Committee on Academic Standards may determine. The Committee, at its discretion, may require any student who is on academic warning or probation to meet with a designated academic advisor to develop an academic recovery plan for the following semester. Failure to abide by one’s academic recovery plan or any other conditions of probation together with failure to raise the GPA to an acceptable level will result in suspension or dismissal. If at the end of the sophomore year, a student does not have a 2.00 cumulative GPA, he/she will ordinarily be dismissed. 

The Committee on Academic Standards may, at its discretion, consider evidence of exceptional circumstances in determining whether a student should be suspended or dismissed. The Committee also sets any conditions that must be met by students returning from suspension or by dismissed students applying for readmission. Dismissed students desiring readmission must contact the Office of Admissions and be prepared to give evidence of their ability to maintain satisfactory academic performance should they be readmitted to the University. 

Appeals: Students may appeal decisions of the Committee on Academic Standards by writing the committee in care of the Assistant Vice President for Student Success. Appeals should include any pertinent supporting documentation, recommendations from faculty, and an action plan for improved academic performance. 

*Standards applicable to first semester students (first-year and transfers): A first-semester student whose grade point average falls below 1.50 will be placed on academic probation for the subsequent semester and assigned to a mandatory academic recovery program. The student may also be subject to suspension or dismissal if his/her average is below 1.0. First semester students with semester averages between 1.50 and 1.99 will be issued an academic warning letter and assigned to a mandatory academic recovery program

Policy Violations and Consequences:

Students who are not in good academic standing will be placed on academic probation for the following semester. Failure to achieve good academic standing at the end of the term in which the student is on academic warning or probation ordinarily results in suspension or dismissal from the Universityfor academic reasons.

Updated on April 22, 2022

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