Employment Paperwork and Photo ID

Policy Author:
Employee Engagement

Responsible Office – Department:
Employee Engagement

Effective Date of Policy:
February 2, 2021

All new hires are required to complete certain paperwork at the time of hire in order to comply with various federal, state and local laws and to administer payroll and benefits.

All new employees are required to have a photo on file for their electronic employment record with the Office of Employee Engagement. Employees may upload their own photo to their ADP profile or send one to Employee Engagement to upload for them. Photos should follow the following guidelines:

Photo should be recent (head and shoulders);

Subject of photo should only be you – having multiple people in a profile photo makes it difficult to identify who the profile belongs to;

Work appropriate photo – wear professional or business casual attire; and

Photos should not include: hats, pets, sunglasses, automobiles, tank tops, etc.