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Faculty Development Policies and Procedures

Policy Author:
Faculty Senate

Responsible Office-Department:
Faculty Senate

Effective Date of Policy:
Fall 2021

Purpose:

Establish the available resources for faculty wishing to pursue research, scholarship and presentation and describe the procedures for application.

Scope:

Faculty,  the Board of Trustees, the VPAA and the President of the University

THIS POLICY IS CURRENTLY UNDER FACULTY REFERENDUM REVIEW AND, IF APPROVED, WILL LIKELY CHANGE BY SPRING SEMESTER

Policy Narrative:

Taken from Faculty Handbook:

https://my.daemen.edu/faculty-staff/faculty-handbook/full-time/handbook.pdf

A. Faculty Awards

The University recognizes that the institution and its students derive a substantial benefit from having faculty who are leaders in their field and are knowledgeable of the latest developments in their area of expertise. To this end, the University has instituted a policy of granting various awards of paid and unpaid release time for faculty to pursue additional knowledge. These awards include:

  1. Reassignment time;
  2. Summer stipend;
  3. Sabbatical; and
  4. Unpaid leaves of absence.
B. Faculty Development

The Faculty Development Committee makes recommendations to the VPAA for reassigned time, summer stipends, and sabbaticals, to promote scholarly development of the faculty.

C. Criteria

The scope of the proposed project should be considered by the faculty member and by the committee in deciding whether the proposal is appropriate for a summer stipend, released time or sabbatical. Proposals should explain how the project will contribute to the applicant’s field of study. Proposals may be related to development of innovative teaching methods or the publication of textbooks or other materials for teaching, but proposals for new courses will not be eligible for these awards. Proposals should include a description of the proposed project, including bibliography, and the applicant’s curriculum vitae, to provide evidence for the significance of the proposed project and the applicant’s potential to complete it. The applicant may submit copies of previous publications or other evidence of completed work, and may supply letters from professional colleagues.

D. Sabbatical Leave

The Board of Trustees may grant sabbatical leave to a full-time faculty member with compensation as follows: One semester leave with fully contracted salary for that semester; one year leave with one half of contracted salary for that year. In return, a faculty member granted a sabbatical shall agree to one full year of service commencing with his/her return to the University or (s)he shall be liable for the funds received during the period of sabbatical leave. After a faculty member returns from a sabbatical leave, (s)he shall submit a detailed report to the President of his/her activities in a form suitable for publication in the President’s Report. A copy of this report will be sent to the chair of the Faculty Development Committee. Sabbatical leaves are not guaranteed. Evidence must be submitted describing the benefits accruable to the University by such leave; for example, increased teaching effectiveness, research value, or enhanced professional status. A sabbatical leave is granted to a full-time faculty member in recognition of his/her service to the University in order to provide him/her with the opportunity for scholarly development. It is understood that such leave is not intended for purposes of recreation or recuperation. Sabbatical leave may be granted only when the absence of the faculty member will not seriously impair the interests of the University.

A full-time faculty member with the rank of Professor, Associate Professor, or Assistant Professor is eligible for sabbatical leave after at least seven years of full- time service in a professional rank.

E. Leave of Absence

A leave of absence without pay for one semester or one academic year may be granted to faculty in ranks of assistant, associate or full professor who have completed three years of full-time teaching at Daemen University. Such leaves of absence may be granted for research, study, travel, and other activities that will clearly add to the understanding of the applicant’s field of knowledge.

F. Sabbatical and Leave of Absence Application Procedure

The faculty member seeking a sabbatical or leave of absence shall submit his/her written application, stating the reasons for such a request, to the Board of Trustees through the Department Chairperson, the Divisional Dean, the VPAA and the President of the University, in that order, each appending a letter of recommendation. Department Chairpersons seeking a leave of absence will submit a similar request to the Board of Trustees through the Divisional Dean, the VPAA, and the President of the University. Divisional Deans shall submit a similar request to the Board of Trustees through the VPAA and the President of the University. It is understood that the faculty member who receives a sabbatical or a leave agrees to return to the University for at least one additional year. The year or semester spent on sabbatical or leave of absence shall be credited as full-time service in determining tenure and/or promotion, salary increment, and merit pay. Although no pay shall be given to the faculty on leave of absence, the faculty member may elect to retain, at his/her own expense, membership in the various insurance plans available to full-time faculty members. (S)he may also elect to pay his/her contribution to the T.I.A.A. in its entirety. Members of the faculty granted sabbaticals or leaves shall not be eligible for selection or appointment to standing committees and shall not have voting privileges during their absence.

G. Travel and Research

(Section updated 3/13/07). Faculty members may request funding for expenses related to some professional activities. Faculty may apply to the Faculty Travel Committee for reimbursement of some or all travel costs incurred while attending conferences where faculty deliver papers or serve on panels. An application form with guidelines and receipt requirements is available electronically at the Faculty portion of the Daemen website.

Requests for travel funds for research purposes must be approved by the Faculty Research Committee.

Faculty may apply to the Faculty Research Committee for funding to cover expenses related to conducting research, which may include travel costs, research supplies, photocopying or student support. All faculty members who receive such funds are expected to submit a report to the committee indicating the outcome of the research project along with receipts indicating expenditures. The guidelines for submitting a proposal to the Faculty Research Committee are available electronically at the Faculty portion of the Daemen website.

Special arrangements made by the faculty member for any classes missed during a trip must be approved by the Department Chair and notification shall be given to the Associate Dean.

Procedures:

Eligibility to Apply. Any current full-time faculty member who is in at least his or her second year of full-time teaching at the University is eligible to apply for reassigned time or summer stipends. Normally faculty members must have completed seven (7) years of full-time service in a professional rank at Daemen University to be eligible for a sabbatical.

The applicant shall submit a written proposal with supporting documentation to the Chair of the Faculty Development Committee with a copy to the VPAA. The suggested formats are as follows:

a) Reassigned Time:

  • 1 page proposal
  • supporting bibliography (if applicable)
  • curriculum vitae
  • supporting letters from chairs and optional outside sources.

b) Summer Stipend:

  • 1 page proposal
  • supporting bibliography (if applicable)
  • curriculum vitae
  • supporting letters from chairs and optional outside sources

c) Sabbatical:

  • 1 page abstract
  • maximum 10 page rationale/description of the project
  • supporting bibliography (if applicable)
  • curriculum vitae
  • supporting letters from chairs and optional outside sources.

Role of Department and Divisional Deans. Department Chairs are asked to comment on the four criteria set forth above and the impact of the proposal on the department. In the case of an application by a Department Chair, the Divisional Dean is asked to comment on the four criteria given above and the impact of the proposal on the department.

The applicant should be given a copy, or allowed to read, all letters submitted by chairs or other faculty that apply to his/her proposal. The proposer may submit other letters of support if they are from an acknowledged expert in the area of the proposal. In addition, the committee can request letters from faculty other than the chairs if they deem it appropriate or necessary.

Timing of Awards.

  1. Faculty members who have received summer stipends or released time awards will not be eligible to apply for an award in the same category for two academic years; however, they may apply for an award in a different category the following academic year.
  2. A recipient of sabbatical leave is not eligible for reassigned time or a summer stipend for a minimum of two years and may not receive another sabbatical for a minimum of seven years.
  3. Recipients of release time for research are not eligible for overload teaching during the period of the awards, and the recipients of summer research stipends are not eligible to teach summer school courses during the period of the award.
  4. The procedure for electing the Faculty Development Committee is in section V.G. Applicants will be given one month’s advance notice of deadlines for application. The committee will forward its recommendations for Faculty Development Awards to the VPAA no later than May 1st.

Updated on April 11, 2022

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