Policy Author:
Student Affairs
Responsible Office – Department:
Student Affairs
Effective Date of Policy:
June 25, 2026
Policy Narrative
Students are expected to abide by all the terms outlined in the Housing & Dining Services Agreement that they signed upon completion of their housing application. The University’s acceptance of this agreement, however, does not guarantee an assignment. The University will not discriminate in room or hall assignments on the basis of race, color, religion, national origin, ancestry, sexual orientation, age, disability and any other status protected under federal or New York State anti-discrimination law. Daemen University recognizes and appreciates the educational value of diversity and does not consider ethnicity and/or other identities or statuses mentioned above to be acceptable grounds for honoring room change requests.
Students must re-apply for housing each year through the housing selection process. Returning residents will be given the opportunity to select rooms for the upcoming academic year in accordance with the procedures communicated by the Office of Housing and Residence Life. Applying for the housing selection process does not guarantee a room for the next academic year. Assignments will be based on room availability. Failure to honor assignment preferences or adjusted housing assignments will not void this agreement.
With the exception of enrollment cancellation, non-registration, academic dismissal, or withdrawal from Daemen University, which automatically terminates this agreement, students signing this agreement are entering into an academic lease and therefore, are not eligible for release from the Housing Agreement during the agreement term. In rare cases, such as: participating in a University-sponsored program away from the Amherst area, serious illness or injury to the student, or death in the immediate family, the student may submit an exemption form to the Housing Committee for possible Agreement release. Decision to release the student from this agreement is solely at the discretion of the Director or their designee. If termination of agreement is granted, the student is subject to a $750 early termination fee and will forfeit the $200 Housing Deposit. If a student withdraws and/or the Agreement termination is granted from the institution before the add/drop date after the start of the academic semester, a prorated daily amount will be charged for both housing and food. If a student withdraws and/or the Agreement termination is granted from the institution after the add/drop date, the student is responsible in accordance with the University’s liability chart for housing costs. The student is 100% responsible for their food costs post add/drop. Failure to officially withdraw from housing, return keys and remove personal items from University Housing spaces may result in additional charges. Disciplinary dismissal from the University or the University residence halls will subject the student to forfeiture of housing and food fees for the remainder of the semester.
Purpose of Policy
To create and maintain an equitable environment where students have the optimal opportunity to succeed academically, personally, and professionally and where any and all Daemen University Community members feel safe, valued, and respected.
This policy’s virtual location is in the Residential Living Policies section (Section 4) of the Student Handbook – https://www.daemen.edu/student-life/student-affairs/student-handbook/section-4-residential-living-policies.