Policy Author:
Student Affairs
Responsible Office/Department:
Student Affairs
Effective Date of Policy:
June 25, 2026
Policy Narrative
Acceptance of the room key constitutes occupancy. If a resident’s eligibility status changes during the length of the Housing Agreement, the resident is expected to move out of the residence halls within forty-eight (48) hours. If an extension is required, the resident must submit the request in writing to the Office of Housing and Residence Life. Graduating seniors participating in University commencement ceremonies will be allowed to remain in the residence halls until 10 a.m. the day after commencement if approved by Residence Life.
Residents have an opportunity, at the initial time of room occupancy, to list any damage(s) or missing items in their respective rooms on a Room Condition Form. It is the student’s responsibility to communicate about their room conditions during the academic year. When a student leaves the residence hall, members of the University staff will check the room to ensure that no additional damage(s) have occurred. Students are encouraged to check-out with a staff member to assess their space. Damage concerns will be assessed in accordance with the Damage to Property / Damage Billing procedures.
Early check-ins or delayed departures for purposes unrelated to Daemen academics, athletics, or programs are approved at the discretion of the Director of Housing and Residence Life or designee and may result in a fee.
In order to check out of an assigned space in University housing, the resident must remove all personal belongings and trash and make a reasonable attempt to clean the room/apartment. Personal belongings remaining in the room/apartment following check-out will be removed in accordance with the Abandoned Property policy. (See Personal Property (Loss).
Failure to check-out with staff will result in a $25 improper check-out fee and will forfeit the student’s opportunity to claim or discuss potential room damage(s) to the space. Room key(s) not returned within 48 hours of check-out will be considered lost and the student will be charged accordingly.
Purpose of Policy
To create and maintain an equitable environment where students have the optimal opportunity to succeed academically, personally, and professionally and where any and all Daemen University Community members feel safe, valued, and respected.
This policy’s virtual location is in the Residential Living Policies section (Section 4) of the Student Handbook – https://www.daemen.edu/student-life/student-affairs/student-handbook/section-4-residential-living-policies.