Responsible Office – Department:
Employee Engagement / Campus Safety
Effective Date of Policy:
February 2, 2021
When operating any motor vehicle while working, employees are expected to observe all laws and regulations governing the use of motor vehicles. Following are the policies and procedures of the University for employees operating a university owned or sponsored vehicle:
• The University requires that all employees operating a University owned or sponsored vehicle complete a department of motor vehicle records check (MVR) upon hire and annually thereafter. A suspended or revoked license, a DUI or DWI conviction or significant moving violation will disqualify an employee from operating a university owned or sponsored vehicle. Motor Vehicle Records Checks are processed through the Office of Employee Engagement.
• All accidents that occur while on job related trips must be reported immediately to the Office of Campus Safety and the employee’s supervisor. The driver may be subject to substance testing as per section 511 of the Motor Vehicle Traffic Law arranged by the Office of Employee Engagement. Campus Safety will provide copies of all accident reports to the Office of Employee Engagement, and this will become a part of the employee’s personnel record.
• Driving any vehicle, while working, under the influence of alcohol, or any controlled substance is illegal and will result in termination of employment.
• Employees must notify Campus Safety and their supervisor if they receive a speeding ticket, moving violation, and /or parking ticket. The supervisor is responsible for notifying Employee Engagement of speeding tickets or moving violations. These infractions are part of an employee’s personnel record. Any tickets are the financial responsibility of the employee.
• If there is any change in your driving status, i.e. suspension of your license, etc. you must notify Employee Engagement and your supervisor immediately. If the employee’s driving privileges are suspended, and driving is a regular job responsibility, employment may be terminated.
Please see the Drug Free Workplace Policy for additional information.